Reimbursement Request Instructions

We are excited to announce the arrival of electronic reimbursement or bill pay requests!! Simply use the reimbursement form found under PTA Forms on the PTA website (writeable from your computer, but not on your cell phone), and email it with a PDF of your receipts or invoice and get paid without killing any trees! As a reminder, DEPOSITS go to our VP Long Range Planning (Budget), Cathy Scheutze (box in the PTA workroom or contacted via email at bhebudgetvp@gmail.com), and reimbursement requests or requests to have a bill paid go to our Treasurer, Michelle Rigo at the new reimbursement email bhereimbursements@gmail.com.

Please ONLY use the reimbursements email for reimbursement requests and direct all other questions to Michelle at the Treasurer’s email, bhetreasurer1@gmail.com.  

Please READ THESE simple guidelines CAREFULLY in order to keep this process seamless for everyone:

  • Email your reimbursement/bill pay request to bhereimbursements@gmail.com. Please note this is a new email address! Please do not send your request to the existing Treasurer’s email, as we are trying to keep an accurate electronic account of all requests in one place.
  • The reimbursement form cannot be filled in on your cell phone but only from your computer. (The ability to type in it will not work from a cell phone.)
  • FIRST either download or save the BLANK form to your computer as a PDF, then fill in your information. Then save it to your computer with your information filled in and attach it in your email with the PDF of your receipts or bill (there is no “submit” button for the form on the PTA website). Once you’ve saved a blank form to your computer, you can keep reusing it and don’t have to download a new one each time.
  • Please fill out the form entirely and make sure you are using a category that exists within our PTA budget when you record what your payment is for. The same goes for filling out Deposit and Reimbursement envelopes, available in the PTA workroom. (If you need a list of specific Budget categories and explanations, please email Michelle Rigo at bhetreasurer1@gmail.com.)
  • Remember we cannot reimburse for sales tax! The only exceptions to this are purchases made at Costco or Sam’s.
  • You can still use the paper envelopes to request reimbursements, but this new electronic method is preferable!
  • For questions, please contact Michelle at bhetreasurer1@gmail.com or Cathy Scheutze. The reimbursements email is ONLY meant to be for reimbursement requests.

THANK YOU!!!

Michelle Rigo                                   Cathy Schuetze

BHE Treasurer                                   VP Long Range Planning